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Terms and Conditions


Accountancy services: terms of engagement


Members in Practice of the Chartered Institute of Management Accountants ("CIMA" or "the Institute") subscribe to the promotion of high standards, ethical awareness and best practice. 




Our responsibilities are to:


  • observe the Laws of CIMA.

  • keep and maintain records of work completed and make them available to you upon request.

  • provide regular reports on the progress of any work being completed on your behalf.

  • raise any issues or concerns that may be found during the term of the engagement.

  • return any information owned by you within 7 working days upon termination of the engagement and once payment for work carried out by the practice has been made.

  • keep records in compliance with Data Protection and Money Laundering legislation. In particular, we make you aware that the data controller is NP Accountancy Services and that in order to carry out the services of this engagement and for related purposes such as updating and enhancing our client records, analysis for management purposes and statutory returns, legal and regulatory compliance and crime prevention we may obtain, process, use and disclose personal data about you. We may also retain personal data about you for longer than is required under Money Laundering legislation.


Your responsibilities as the client are to:


  • provide the proof of identity information and business details as requested by us to comply with anti-money laundering regulations

  • ensure that records of your business activities are correct and maintained to meet the requirements of regulatory authorities.

  • disclose all relevant information to enable us to complete the work within agreed timescales.

  • allow full and free access to financial and other records held by yourselves or third parties.


Ethical conduct


All CIMA management accountants work within the framework of the CIMA Code of Ethics ( The code requires accountants to comply with the principles of integrity, objectivity, professional competence and due care, confidentiality and professional behaviour. 


As a CIMA management accountant I have a duty to observe the highest standards of conduct and integrity, and to uphold the good standing and reputation of the profession.


Retaining and Accessing Records


Any information produced or relating to the work we undertake for you will be returned to you and should be kept for a period of no less than 6 years from the end of the tax year in question.



  • Our fees are based on a fixed fee basis and the services we agree to supply will be on that basis. Any additional work required which is not covered by these terms will be agreed with you and will result in a new fee being issued.

  • Payment of fees rendered by invoice are due within 14 working days from the bill date. Where payment has not been received we reserve the right to withhold services, documents and information, and have the right to cease to work on your account, and to terminate the engagement if payments are unduly delayed.

  • Any regulatory expenses from Companies House or HMRC incurred whilst working on your behalf will be charged and appropriate records will be kept and will be available for inspection.

Confidentiality and conflicts


  • We agree never to share information relating to your business with any third party without prior consent, unless required to do so by law or to comply with regulations or quality control reviews. Likewise you agree not to use or copy or allow use of the output of the work we do for with a third party without our prior permission.

  • You recognise that we may have to stop providing services to you in the event that a conflict arises between our duties to you and to another client. You will notify us if you have any reason to believe that such a conflict has arisen or may arise.

  • We may communicate with you electronically and you accept the risks associated with such communications, except anything arising through our negligence or wilful default.

Legislation and compliance


We are obliged by law and by CIMA to undertake checks to ensure that you and your business are operating lawfully. By agreeing to our terms of engagement you accept that we are authorised to complete such checks as necessary.


Under Money Laundering Regulations it is a criminal offence if we do not report suspicious transactions or if we inform a client that a report has been made against them.




  • As Chartered Management Accountants, we have a duty of care to you and we must observe the highest standards of conduct and integrity. Our services to you will only be completed by an accountant fully competent to perform such work.

  • Where any loss or damage occurs as the result of you providing misleading, incomplete or false information no liability will be accepted.

  • The advice we give you is not to be used by a third party without written consent.  The practice also accepts no legal responsibility from third party use of the financial information provided by us.




You or we may terminate our engagement by giving 14 days written notice. All documents and information provided by you will be returned to you within 7 working days of receipt of the notice provided that all outstanding fees have been paid.

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